Info for Presenters

Poster Presentations

Poster boards (with push pins and Velcro) will be provided. Each poster board is 8 feet wide by 4 feet high. The dimensions of your poster must be less than those of the poster boards.

The poster sessions are from 17:30–19:30 on Tuesday June 4th, Wednesday June 5th, and Thursday June 6th. Please check the program for the day of your presentation, once it becomes available. Posters may be installed beginning at 09:00 on the day of your poster presentation session. All posters must be up by 13:00. Presenters should be in attendance at their posters between 17:30–19:30. Posters must be removed immediately following the poster sessions. Posters that are not removed will be discarded.

Oral Presentations

Presenters should report to their designated session room 10 minutes before the start of the session to meet the session chair and have their presentation uploaded to the computer supplied in the session room. The volunteer in the room will assist with uploading your presentation for you.

All presenters should aim to budget time for a 5-minute question period at the end of their presentation, whether it is 20 or 40 minutes long. 

The Conference will supply computers equipped USB ports. Authors must bring their presentation on a USB memory key (flash drive) to the room where their presentation is being given to preload it on the presentation laptop. Authors are free to use their own laptop for their presentation, but must ensure compatibility with the LCD projector prior to the start of their session. The computers will be running Windows 7 with MS Office 2016 and the latest version of Acrobat Reader. The projectors are best suited for 16:9 widescreen ratio slide presentations

Presentations should be tested in the Speaker Ready Room to ensure that they are compatible with the equipment. No other software will be available for authors to use on the supplied computers. In the event that authors wish to run other software, they will need to bring their own laptops for the presentation.

Speaker Ready Room

The Speaker Ready Room is equipped with audio-visual equipment to preview your presentation. The Speaker Ready Room is available during the following dates and times:

Monday, June 3, 12:00-17:00
Tuesday June 4 - Thursday June 6, 07:00-17:00
Friday, June 7, 07:00-14:00
Location: Room 201A